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As someone who builds digital workspaces for a living, I find myself constantly asking this question. While my clients' needs are always different, I strive to apply the same methodology when building them.

My friend and Notion Consultant, Dave, wrote a great piece attempting to answer this question.

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TL;DR

1. Apply Layout and Design Principles
2. Structure Databases for Scalability
3. Streamline Communication
4. Leverage Automation
5. Optimize Regularly

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If you're into workspace building, check it out. It's packed with valuable knowledge.

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Read here