Notion is a versatile tool that has become the go-to tool for many business professionals, freelancers, and startups. Its capacity to serve as a document, a project management tool, a knowledge base or even as a collaborative workspace – filled to the brim with databases, tasks, and notes – is truly remarkable. It's as flexible, powerful, and dynamic as you want it to be.

But, a fundamental function in Notion that still many struggle with is how to duplicate a Notion database—with and without content. This can be a lifesaver when you're trying to replicate a template or structure for a new project or want to backup your data. This post will – in a comprehensive and user-friendly manner – guide you through this not-so-complicated process.

‍

Key Takeaways

• To duplicate a Notion database without its content, click on the '...' option on the top right corner of the database, choose 'Duplicate', and then 'Duplicate without content.'
• If you want to duplicate a database with its content, follow the same initial steps, but instead of choosing 'Duplicate without content', click on 'Duplicate with content'.
• Before duplicating databases, make sure you have the necessary permissions as only workspace admins, and members with full access or "can edit" can duplicate databases.

‍

Duplicating Notion Databases: A Step-by-Step Guide

‍

Duplicating Notion Database without Content

One of the main reasons why you may want to duplicate a Notion database without content is to maintain the same template or structure for a new project, while keeping it empty for fresh entries. Here's how you can do this:

• Open the Notion database page that you wish to duplicate.
• Locate the '...' option on the top right corner of the database you want to replicate. Click on it to open a dropdown menu.
• In the dropdown menu, choose 'Duplicate'. A popup menu will appear immediately.
• In the popup menu, click on 'Duplicate without content'.
• A new, empty database with the same structure and layout of the original will be created.

‍

Duplicating a Notion Database with Content

Duplicating a Notion database with content could be beneficial when you want to create a backup of your work, or if you wish to clone your data onto a new workspace. Follow these steps to do this:

• Follow the first three steps as mentioned in the previous section.
• In the popup, instead of clicking 'Duplicate without content', click on the 'Duplicate with content' button.
• And voila! A new database will be created, with both structure and content of the original intact.

‍

Conclusion

Duplicating a Notion database—be it with content or without—is an indispensable feature that can help you in various ways. The ability to copy a database and reuse its structure or duplicate it with all its content can save you a lot of time and repetition, especially when working on new projects or trying to backup your work.

Understandably, it could be initially tricky, but once you get the hang of it, it will be one of the best features Notion has to offer. Just remember to follow the steps and take note of the key takeaways, and you'll be a pro in no time.