Notion remains one of the most versatile productivity tools on the market, empowering users with the ability to organize their tasks in the most efficient way possible. One powerful feature that Notion offers is the ability to add and manage subtasks in your timeline. This can be a game-changer for project management, as it allows you to break down complex tasks into manageable chunks. In this tutorial, we'll guide you through the steps to add subtasks to your Notion timeline and explain how to utilize the different “Show as” options available. Let’s dive in!
Key Takeaways
- You can easily add subtasks to your Notion timeline for better task management.
- Notion offers three “Show as” options for displaying your timeline: “Nested in toggle,” “Parents only,” and “Flattened list.”
- Each “Show as” option has unique benefits that can help you tailor your timeline view to your specific needs.
How to Add Subtasks to Your Notion Timeline
Adding subtasks to a Notion timeline is fairly straightforward. Follow these steps:
- Create a new database or open an existing one where you want to add subtasks.
- Add tasks or projects as individual items in your database.
- Click on an item to open its page.
- Within the item’s page, create new subpages for each subtask.
- Designate the relationship between tasks and subtasks using the "Parent" and "Child" properties. This can usually be done through a relation property or by organizing the hierarchy directly within the item's page.
- Save and close the page. Your subtasks are now added under their respective parent tasks.
Switching to Timeline View
Once your tasks and subtasks are set up, switch to the timeline view:
- In your database, click on the “+ New view” button at the top left of your Notion screen.
- Select “Timeline” as the view type.
- Configure the timeline properties according to your preferences, making sure to include start and end dates for your tasks and subtasks.
- Click “Create” to enable the timeline view.
The Three “Show as” Options
Notion provides three distinct ways to display your items in the timeline view. Here’s how each one works:
“Nested in toggle”
This option allows you to nest subtasks under their parent tasks. Think of it as a collapsible tree where you can expand and collapse your parent tasks to show or hide the subtasks underneath. This view is perfect for keeping your timeline clean and structured while still providing the flexibility to delve deeper into more complex tasks.
“Parents only”
If you’d rather focus on the larger picture, the “Parents only” view will show only the parent tasks, hiding all subtasks. This is ideal for when you need a high-level overview of your project without the distraction of smaller, detailed tasks.
“Flattened list”
In this view, every task and subtask is presented in a single, flat list. This eliminates any hierarchy and displays all tasks chronologically. This can be useful for extensive timelines where equal visibility is needed for all tasks regardless of their parent-child relationships.
Conclusion
Adding and managing subtasks in Notion can significantly enhance your project management workflow. By leveraging the different “Show as” options—“Nested in toggle,” “Parents only,” and “Flattened list”—you can tailor your timeline view to meet your unique needs. Whether you need a detailed view of all subtasks or a high-level overview of major milestones, Notion’s flexibility in handling subtasks ensures that you have the best tool for the job. Happy organizing!
