Notion, the all-in-one workspace tool, is increasing in popularity due to its versatility and user-friendly interface. The ability to create pages, databases, and manage permissions in Notion makes it a go-to tool for many businesses and individuals. In this tutorial, we will show you how to lock a page and database view in Notion, including who can perform these tasks. Let's dive in.
Key Takeaways
- Locking a page in Notion restricts other users from modifying the content
- Locking a database view in Notion restricts other users from modifying the database structure (properties)
- Only members with can edit or full access permissions in a workspace can lock and unlock pages and databases.
How to Lock a Notion Page
Locking a Notion page allows you to restrict the edits or actions other users can perform on it, providing you with more control over your content's stability. Let's understand how to lock a page:
Step-by-Step Guide
- Open the desired page you want to lock on Notion.
- Find the '...' button on the top right corner of your page.
- Turn on 'Lock Page' to prevent any modifications on your page.
This way, the page in your Notion workspace is locked, and only you or those with equivalent permissions can unlock and make any further modifications.
How to Lock a Notion Database View
Just as you can lock a Notion page, you can also lock a database view. Once a database view is locked, users are not allowed to add, delete, or modify any properties. Below, we have outlined the procedure for locking a Notion database view:
Step-by-Step Guide
- Access your linked database in Notion.
- Click on the '...' button at the top right corner of the database.
- Activate the 'Lock views' switch to lock the database view.
Once completed, the database view is locked, restricting the modifications by other users.
Pro tip: you can also lock an entire database. To do that, access the 'master' database, go to its settings ("..." button) and click "Lock database")
Who Can Lock and Unlock in Notion
In Notion, the ability to lock and unlock a page or a database view is limited to those users having "Can Edit" or "Full Access". This usually includes the workspace's administrators and members with 'Full Access' or "Can Edit" permissions. Users with 'Can Comment' or 'Can View' permissions do not have the authority to lock or unlock content.
Conclusion
Locking a Notion page or a database view is a practical function when you want to protect your content from unintended modifications. Remember, this function is only available to those with 'Full Access' permissions. By applying the steps detailed in this tutorial, you can shield your Notion pages and database views from inadvertent or unauthorized alterations – keeping your workspace organized and your content safe.
