Notion is an incredibly powerful tool for both personal and collaborative projects. One of its features is the ability to share pages with other people, allowing for seamless collaboration. However, sharing pages with guests—someone who doesn't have full access to your Notion workspace but still needs to view or edit specific content—requires a bit of understanding. Today, we'll walk you through the steps to share a Notion page with a guest.
Key Takeaways
- Learn how to share a Notion page with a guest.
- Understand sub-page access for guests.
- Clarify visibility issues with linked databases.
How to Share a Notion Page With a Guest
Sharing a page with a guest in Notion is a straightforward process, but there are a few key steps you'll need to follow to ensure everything works smoothly. Below, we provide a step-by-step guide:
Step-by-Step Guide
- Open the Notion page you want to share. At the top right of the page, you'll see the "Share" button. Click on it.
- In the pop-up window, you'll see several options for sharing. Look for the "Invite" section where you can add people by email.
- Type the email address of the guest you want to share the page with. You can choose their level of access (Full Access, Can Edit, Can Comment, or Can View).
- Click "Invite" to send the invitation to the guest. They will receive an email prompting them to join your Notion workspace.
Sub-Page Access for Guests
When you share a Notion page with a guest, it's important to understand how sub-page access works. If the main page contains sub-pages, the guest will automatically gain access to these sub-pages as well, according to the permissions you’ve set for them on the main page. This means you don't have to share each sub-page individually unless you want to set different permissions for them.
Linked Databases: What Guests Can and Can't See
A common scenario in Notion is using linked databases within a page. However, it’s crucial to understand how this affects what a guest can see:
- If the linked database is part of the shared page, the guest will be able to see and interact with it according to the permissions you have granted.
- If the 'master' database (the original database from which the linked database is created) is not shared with the guest, the linked database on the shared page will appear blank to them. They will not see any of the database's content, and this often creates confusion.
Conclusion
Sharing a Notion page with a guest involves just a few simple steps, but understanding the nuances of sub-page access and linked databases is key to a smooth sharing experience. By following the steps outlined in this guide, you can ensure that your guests have the appropriate permissions and access they need to collaborate effectively. Keep these tips in mind to manage your Notion workspace efficiently and avoid common pitfalls.
